What does that weekly job really cost?
The supplier report, the price update, the reorder. Every week somebody does it by hand. Put a number on it.
- List the jobs that come back every week or month. Two examples are filled in to show you.
- Type how often each one happens and how many minutes it takes. The hours add up as you go.
- Add your hourly cost if you want a dollar figure. Leave it blank and you get hours only.
- Copy the table into a note or an email. Free, no sign-up, about a minute.
The recurring work
One row per job that keeps coming back. Two example rows are filled in; replace them with your own. Minutes means hands-on time, not the time the job sits waiting.
Leave it blank and the result shows hours only — no cost figure is invented.
48 by default, which leaves room for holidays and closures. Between 1 and 52. Monthly tasks are not affected by this.
What this work costs
Example figures (made up). A weekly supplier report and re-keyed orders
| Task | Times per year | Hours per year | Hours per weekyear ÷ 48 weeks |
|---|---|---|---|
| Weekly report to each supplier | 288.0 | 144.0 hours | 3.0 hours |
| Re-keying orders into the invoicing tool | 720.0 | 96.0 hours | 2.0 hours |
| Total | 240.0 hours | 5.0 hours |
Monthly tasks are counted twelve times a year. Daily and weekly tasks are counted over the working weeks you set.
Total
240.0 hours per year
5.0 hours per week, that year spread over 48 working weeks
No hourly rate entered, so no cost figure is shown.
Largest single task
Weekly report to each supplier
144.0 hours per year — 60.0% of the hours entered above.
Copy or print to keep this now. Or save it, and we email you a private link to your results. Nothing is stored unless you save.
Assumptions
- Hands-on minutes means time a person is actively working, not waiting.
- 5 working days per week; 48 working weeks per year (edit above).
- Monthly tasks are counted twelve times a year. Daily and weekly tasks are counted over the working weeks you set.
- Hours per week is hours per year divided by your working weeks.
- People counts only when they are hands-on at the same time, such as two people in the same meeting. Work that passes from one person to the next is a separate row.
- This is time capacity, not cash. Removing the task does not put this amount back in the bank.
- Not all of this work can or should be automated. The Scan is how to find out which part.
- No figure here is a promise of savings.
Now you know what the job costs.
The free Scan tells you what to change about it first. It takes one of these jobs, asks how it actually runs, and names the smallest change worth making.
Run the Scan on Weekly report to each supplier →Free. It asks for your name and email first so it can email you the result. What you typed on this page stays on this page.